Advanced Search & Filtering

A library of 50,000 photos is only useful if you can find what you need. ReelStorage's search returns results fast, and the filtering system lets you slice your library by nearly any criteria you can think of.

Text search

Type a query and it searches across multiple fields at the same time:

• Filename
• IPTC: Object Name, Caption-Abstract, Description
• XMP: dc:title, dc:description, dc:creator
• Keywords

You don't need to remember which field holds the information. Just search, and matching assets surface from wherever the data lives.

Filters

By approval status

Filter assets by where they stand in the talent approval workflow:

• All assets
• Pending approval
• Approved
• Killed/rejected

This is how publicists typically start: show me everything that's been approved for this talent.

By collection

Show only assets in specific collections. Select multiple collections to see their combined contents.

By folder

Filter by folder location within the project. Useful when your upload structure maps to shoot days or locations.

By tags

Filter by project tags. Select multiple tags with AND/OR logic to build precise queries. Find all photos tagged with a specific actor in a specific scene.

By date range

Filter by creation date using IPTC Date Created or XMP DateCreated fields. Pull up everything from a specific shoot day or production week.

By file type

Filter by format: JPG, PNG, RAW, MP4, and others. Handy when you need to export only RAW files for retouching or only JPGs for a press kit.

Untagged assets

Find photos that don't have any tags yet. This is the fastest way to spot new uploads that need to be organized before they get lost in the library.

Sorting

Once you've filtered, sort the results by:

• Created at: Most recent or oldest first
• Filename: Alphabetical ordering
• File size: Largest or smallest first
• File type: Grouped by format
• Approval status: Organized by workflow state

URL-based search

Every search you run is encoded in the URL. That means you can:

• Bookmark searches you use regularly
• Share a search with a teammate by copying the link
• Use your browser's back button to return to previous results

No saved search feature needed. The URL is your saved search.

Performance

Optimized queries

Search is indexed for fast results regardless of library size. Even large projects return results in seconds.

Real-time filter counts

Each filter option shows how many assets match before you click it. You see the numbers update as you add criteria, so you know whether a filter will help before you apply it.

Pagination

Large result sets load in pages. Scroll through thousands of results without the browser slowing down.

Bulk actions from search results

Search isn't just for finding things. Once you have your results, select assets and:

• Add them to collections
• Update metadata in bulk
• Download or export
• Apply or remove tags

The search-to-action pipeline means you can go from "find all untagged photos from last Tuesday" to "tag them all with the right talent name" in about 30 seconds.

Who this is for

Publicists who need to pull approved photos for a specific talent in seconds. Photographers organizing new uploads. Production assistants tracking down a specific shot from last week's shoot. Anyone managing a large photo library where scrolling isn't a viable strategy.