Production Workflow
16 min read
Photo Metadata Standards for Production Compliance
IPTC, EXIF, and XMP metadata explained for production teams. Learn which photo metadata fields are safe to share and which can violate your NDA.
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Production photo management that actually works
Stop juggling Dropbox, email chains, and spreadsheets. Upload from set, organize in seconds, get talent approvals on any device, and deliver approved stills securely.
Replace 15-20 hours of manual tagging every month. One platform for storage, face detection, approvals, and distribution.
TPN AssessedMPA Best Practices
AES-256 Encryption
Penetration Tested
Complete Audit Trail
One Platform, Every Role Covered
Photographers, producers, talent reps, and publicists all work from the same library. Here's what that looks like.
For Photographers
Upload From Set, Find Any Photo in Seconds
No more manual sorting or folder guesswork
Drag, drop, done. Photos upload over encrypted connections and land in your library organized and searchable. No renaming files on a hard drive. No folder hierarchies to maintain. Your stills are findable the moment they hit the cloud.
< 1 min upload
Speed
Encrypted transfer
Security
For Producers
Every Photo Tagged, Organized, Searchable
Thousands of stills, zero spreadsheet tracking
Face detection clusters cast members automatically. IPTC metadata gets embedded on ingest. Search by talent name, scene, date, or keyword across your entire library. No more paying someone 15-20 hours a month to do this by hand.
95%+ accuracy
Speed
Fast processing
Security
For Talent Reps
Review and Approve Between Takes
Full control over kill rights, on any device
Talent and reps review stills on their phone, tablet, or laptop. Approve or kill photos on their own schedule. Kill rate enforcement is built in, so contractual obligations are tracked automatically. No email chains. No missed follow-ups.
Streamlined workflow
Speed
Any device
Security
For Publicists
Approved Stills to Press, Fast
Tracked downloads, EPK-ready delivery
The moment stills are approved, publicists can access them. Watermarked previews, expiring download links, and full chain of custody logs. Build EPK packages in minutes. Every download tracked, every access logged.
Instant access
Speed
Watermark protection
Security
Built for Production Security
TPN assessed. MPA compliant. Pursuing Gold Shield certification. Your production stills get the same protection as your footage.
TPN AssessedTPN Self-Assessment Complete
MPA Content Security Best Practices v5.3.1
Pursuing TPN Gold Shield Certification
Third-party assessment in progress for Gold Shield status
AES-256 Encryption
Production-grade encryption at rest and in transit
Annual Penetration Testing
Independent third-party security assessment
MPA Content Security Compliant
Built following MPA Content Security Best Practices from day one. The same standards major studios require for handling production content.
Production-Grade Encryption
AES-256 encryption at rest and in transit. Your stills are protected from the moment they leave the camera card to the moment they reach the publicist.
Chain of Title Documentation
Every access, download, and approval logged with immutable audit trails. Know exactly who viewed which stills and when. Clearance-ready documentation.
Watermark Protection
Automatic watermarking on all previews and downloads. Customizable per production. Protects your stills even after they leave the platform.
Expiring Access Links
Control exactly how long press, talent, or external teams can access content. Links expire on your schedule. No stale access hanging around.
Role-Based Access Control
Photographers upload. Talent approves. Publicists download approved stills. Everyone gets exactly the access they need, nothing more.
From Weeks to Hours
See how ReelStorage transforms your production photography workflow
Traditional Workflow
Weeks of delays
1
Upload to Cloud Storage
Photographer manually uploads from set
Initial upload
2
Manual Organization
Someone manually tags and organizes photos
Days of work
3
Email Links
Send cloud storage links to talent for review
Email coordination
4
Chase Approvals
Follow up via email and phone for approvals
Days to weeks
5
Manual Compilation
Manually gather and organize approved photos
More manual work
6
Send to Publicist
Finally deliver approved stills to publicity
Final delivery
ReelStorage Workflow
Platform ready in minutes
1
Upload from Set
Secure upload with automatic smart organization
Minutes
2
Intelligent Detection
Advanced face recognition and clustering completes
Automated
3
Instant Notifications
Talent notified immediately when ready
Immediate
4
Talent Approvals
Review and approve on their schedule
On talent's timeline
5
Instant Distribution
Approved stills available immediately to publicity
No delay
Eliminate manual organization
Platform processes in minutes, not days
Latest from the Blog
Insights and guides for production teams
Production Workflow
16 min read
How to Organize Thousands of Production Photos Under NDA
A practical guide to organizing thousands of production stills under NDA, covering folder structures, metadata, talent kill rights, embargo tracking, and audit trails for unit still photographers.
Read article
Best Practices
10 min read
Secure Photo Sharing for PR Agencies: A Practical Guide
Learn how entertainment PR teams protect embargoed photos and talent images. Practical steps for access control, audit trails, and secure sharing.
Read article
Choose your role
One platform for the entire production workflow. From upload to distribution, everything you need in one secure, production-grade solution.
Production-grade securityEnterprise encryptionNo credit card required