Photographers upload from set without an account
Send each photographer their own link. They enter a passcode and drop their frames into your project.
Photo: Dana Reyes · EP102 · Day 4
Your team signs in. The photographer needs a link and a passcode.
The photographer needs a passcode, not an account
They open the link and see your organization's name. They type the six-digit passcode, and the drop zone appears, with your message if you wrote one. They drag in files or folders and the upload shows progress. The files land in your project; they are not filed or tagged for you.
One link per photographer, each with its own passcode
You create a link for one person: a name, an expiry, optional size and file-count limits and a message. The link and the passcode go out as two separate emails, so the link alone gets no one in. Anyone who holds both can upload, so send one link per person and revoke it when the job is done. The Upload Links page shows Files Received and Total Uploaded.
Expiry is 7, 14, 30 or 90 days, a custom date, or none. A link with no expiry works until you revoke it. After 20 wrong passcodes the link locks and you issue a new one.
How upload links work
Creating a link
From any project, you create an upload link for one person. You decide:
- A name for the link
- When the link expires, or whether it expires at all. A link with no expiry works until you revoke it.
- File size and file count limits
- A message to show on the upload page (like "Please upload all photos from the Thursday shoot")
ReelStorage emails the link and a passcode in separate emails, so the link alone gets no one in.
The uploader's experience
The person receiving the link does not need a ReelStorage account. They open the link and see your organization's name. They enter the six-digit passcode. Only then do the link name and your message, if you wrote one, appear, along with the drop zone.
A progress bar shows the upload status. Files land in your project; they are not filed or tagged for you.
What gets recorded
The Upload Links page shows Files Received and Total Uploaded across your links.
Scanning
Images are scanned before they are processed. A flagged image is quarantined and hidden from your team, and your team sees an in-app notice. Videos are not scanned.
Passcode protection
No upload link opens with the URL alone. Each link has its own passcode, sent in a separate email, and the uploader enters it before they can submit files. Anyone who holds both the link and the passcode can upload, so make one link per person and revoke it when the job is done. After 20 wrong attempts the link locks, and you issue a new one.
Where it fits
Multiple photographers, one project
On a film production you might have a unit still photographer, a BTS photographer and a special photographer for marketing. Each gets their own link.
Freelancer submissions
Agencies that work with a rotating roster of freelancers can create a link per assignment. The freelancer uploads and you review in the platform.
Technical details
- Upload links are scoped to one project
- Every link has its own passcode, and locks after 20 wrong attempts
- Images are scanned; videos are not
- Per-file size, total size and file count limits
- Optional expiration date, or no expiry
- Upload progress bar for contributors
Questions
- Do uploaders need a ReelStorage account?
- No. The uploader opens the link, enters the six-digit passcode and uploads. Your own team still signs in.
- Can a link be forwarded to someone else?
- The link on its own does not get anyone in; the passcode arrives in a separate email. Someone who has both can upload, so make one link per person. After 20 wrong passcodes the link locks and you issue a new one. You can revoke a link at any time.
- Are uploaded files scanned?
- Images are scanned. A flagged image is quarantined and hidden from your team, and your team sees an in-app notice. Videos are not scanned.
- Is there a file size limit, and can the link expire?
- You can set a per-file size limit, a total size limit and a maximum file count on each link. Choose 7, 14, 30 or 90 days, a custom date, or no expiry. A link with no expiry works until you revoke it.
Tell us what you're shooting next.
Start with one title. Upload a shoot, bring its metadata in from a CSV, and confirm the cast. Then decide.
A person on our team reads it and writes back.