Know who downloaded a still, and when
Downloads, uploads and approval decisions go into a project feed you can filter, and into a history on each photo.
Photo: Dana Reyes · EP107 · Day 29
When a still leaks, you start from a record of who downloaded it, not an email thread.
Every download is in the project feed
Open the project's Activity page for a time-ordered list of what happened: uploads, downloads, approval changes and exports, each with the person and the time. Set the action filter to Downloaded asset and the rest drops out.
Needs the View audit logs permission. Views are not logged. Filter by one action type, one member and a date range; there is no text search. Sent a set to outlets? Per-recipient download counts are on the exports page.
One photo, its whole history
Open any image and choose its Activity tab. It lists the upload, each download and each approval status change, newest first. If one frame turns up where it should not, check who downloaded it here.
The tab shows upload, download and approval-status events. It does not show who merely viewed the photo, or a copy someone passed on.
Why it matters
When photos are under NDA, embargoed or subject to talent kill rights, you need to know who took what. Studios ask for it.
If 20 people have access to a project and a photo leaks, you need facts, not guesses. The log shows who downloaded a file. It does not show who only looked at it, because views are not logged. The project feed needs the View audit logs permission.
What gets logged
Content actions
- Uploads, with who and when
- Downloads, with who and when
- Exports and export downloads
Workflow
- Approval status changes
- Bulk metadata edits and deletes
Permissions
- Permission changes are recorded, and the feed shows them as a plain "project member permissions updated" row.
Each entry shows who, what and when. Views are not logged. The feed does not show IP addresses and does not record the device.
Using the log
Project feed
Open the activity log for a project to see a chronological feed of what happened. Filter it by:
- Action type: for example only Downloaded asset
- Member: everything one person did
- Date range: a specific period
There is no text search and no export of the log.
A single photo
Every image has an Activity tab. It shows when the photo was uploaded, each download and each approval status change. This is the view you use in a leak investigation.
Scenarios
A leaked still
A pre-release still appears on social media. You:
- Open the image's Activity tab
- Look at the download events
- See who downloaded it and when
- Narrow the list to people who had it before the leak appeared
Who took what
A studio asks who downloaded production stills. You:
- Open the project activity log for the production period
- Set the action filter to Downloaded asset and pick the date range
- Walk the reviewer through the timestamped record
An approval dispute
A talent rep disputes which photos were approved. You:
- Open the image's Activity tab
- Show each approval status change with its time
Press delivery
Sent a set to outlets? Per-recipient download counts are on the exports page.
Who uses it
Publicists managing embargoed stills. See who downloaded what, and when.
Photo teams answering a studio's question about who downloaded a set of images.
Studio marketing leads who need a record when something leaks or an approval is disputed.
Details
- The app has no control to edit or delete an entry
- Per-image and per-project views; the project feed filters by action, member and date
- Views are not logged. Downloads, uploads and approval changes are.
Questions
- What is logged?
- Uploads, downloads, exports and export downloads, approval status changes, and bulk metadata edits and deletes. Permission changes are recorded too, but the feed shows them as a plain "project member permissions updated" row. Views are not logged.
- Does it show who viewed a photo?
- No. Downloads are logged and views are not. The log shows who took a file, not who looked at it.
- Can people edit or delete log entries?
- The app has no control to edit or delete an entry. We do not claim the log is protected against changes made outside the app.
- Who can open the activity page?
- Members with the View audit logs permission on the project. Everyone else is denied.
- What does an entry show?
- Who, what and when. The feed does not show IP addresses and does not record the device. You can filter by one action type, one member and a date range. There is no text search and no export of the log.
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