Smart Collections

Powerful collection system for organizing, sharing, and distributing your assets with flexible hierarchy and granular access control.

Key Features

Nested Collections

Organize with up to 3 levels of hierarchy. Create structures like Project > Scene > Take or Client > Campaign > Deliverables. Each level maintains its own settings and permissions.

Many-to-Many Organization

Assets can belong to multiple collections without duplication. Add the same photo to "Hero Shots," "Client Selects," and "Social Media" collections simultaneously.

Three Visibility Levels

Private Only invited studio members can access. Perfect for work-in-progress and internal reviews.

Studio All organization members can view. Ideal for completed projects and reference libraries.

External Accessible via share links without authentication. Best for client deliveries and public galleries.

Granular Member Permissions

Can View Browse collection and view all assets. Cannot modify anything.

Can Edit Add and remove assets, edit collection metadata. Cannot share or manage members.

Can Share Create share links for external distribution. Cannot manage members.

Can Manage Full control including member management and collection deletion.

Sharing Features

Team Sharing

Invite team members by email with specific permission levels. Members receive notification and instant access.

External Download Links

Generate secure, time-limited download links with:

• Expiration dates
• Maximum download counts
• Activity tracking per link
• Revocation capability

Activity Tracking

See complete history of collection activity:

• Asset additions and removals
• Member changes
• Download activity
• Share link usage

Collection Statistics

Track key metrics for each collection:

• Total asset count
• Combined file size
• Member count
• Recent activity

Use Cases

Client Deliveries

Create final delivery collections with external visibility. Generate download links with expiration and track when clients access files.

Project Organization

Structure large projects with nested collections. Organize by scene, day, or talent while maintaining easy cross-referencing.

Team Collaboration

Share selects collections with specific team members. Grant edit access to collaborators while keeping others view-only.

EPK Packages

Build electronic press kit collections with approved assets. Share with publicists via secure download links with audit trails.

Perfect For

Organizing client projects, sharing selects, creating EPK packages, or managing photo shoots with flexible hierarchy and controlled access.